Information for Authors
ADDRESS FOR ENQUIRIES AND SUBMISSIONS
Practical Diabetes operates an online submission and peer review system that allows authors to submit articles online and track their progress via a web interface. Please read the remainder of these instructions to authors and then visit: http://mc.manuscriptcentral.com/pdintl and navigate to the online submission site. IMPORTANT: Please check whether you already have an account in the system before trying to create a new one.
Files Types. Preferred formats for the text and tables of your manuscript are .doc, .rtf, .ppt, .xls. Figures may be provided in .tiff or .eps format.
Please note: This journal does not accept Microsoft Word 2007 documents at this time. Please use Word’s “Save As” option to save document as a .doc file type. If you try to upload a Word 2007 document in Manuscript Central you will be prompted to save .docx files as .doc files.
Alternatively, articles for Practical Diabetes can be submitted to the Editor-in-Chief, Practical Diabetes, John Wiley & Sons Ltd, The Atrium, Southern Gate, Chichester PO19 8SQ, UK Tel +44 (0)1243 770520. Fax +44 (0)1243 770144. E-mail: firstname.lastname@example.org
Upload your manuscript files. At this stage, further source files do not need to be uploaded.
Editable source files must be uploaded at this stage. Tables must be on separate pages after the reference list, and not incorporated into the main text. Figures should be uploaded as separate figure files.
TYPES OF ARTICLE PUBLISHED
Manuscripts should clearly state what category of article they are. The following are the main categories of articles published:
Original and Audit: Articles should represent the author(s) own research work and conform to the accepted scientific structure, namely: Abstract, Introduction, Materials (or Patients) and Methods, Results, Discussion, Acknowledgements, References.
Review: Articles should constitute an original summation of existing knowledge. They need not follow a set format.
A clearly defined search strategy and detailed critical analysis of selected published material are the cornerstone of this type of article: Abstract (300 words). Introduction and Background (500 words) An overview of the evidence base and pertinent issues should be provided, along with the research question and the aims and objectives of the review. Method (900 words) The method should be detailed enough to allow replication. The databases searched should be identified with justification for selection. A facet analysis can be presented in the text or in a table including the Medical Subject Headings, key words and Boolean logic used. A facet guide such as Population Intervention Comparison and Outcome or Population Exposure and Outcome can be used. The inclusion and exclusion criteria should be identified, and a framework for the critical appraisal of selected papers identified. Limitations, potential bias and weaknesses of the papers can be added to a table presenting a synopsis of the individual papers. A summary of the paper selection should also be included in the text or as a flow chart. Findings (900 words) A summary of the findings of the papers should be presented in the text. Ideally this should be as a synthesis of the findings presented under subheadings using identified themes. Discussion and Conclusion (900 words) The discussion should consider the key findings of the work in the light of previous research and other relevant material. Critical analysis of the papers should be highlighted here and the implications/impact of the findings to policy, practice and future research discussed. Further evaluation of the rigour of the papers along with the limitations of the review can be provided here. References – see author guidelines.
Case Report: Articles should follow the usual structure of: Abstract, Introduction, Case History, Discussion/Comments, Acknowledgements, References.
Practice Point: Articles are intended to describe the specialist experience of different health professionals involved in diabetes management. They need not follow a set format.
Short Report: Original papers of not more than 1,000 words. Flexibility of format is permitted.
Personal Comment: Articles should express a personal theory or point of view, not necessarily involving original research or an objective overview of a subject.
Other: Leaders, Letters, Continuing Education Series, Conference Reports, Profiles of Care, Special Studies and Book & Video Reviews are also published in the journal.
Manuscripts: Articles for Practical Diabetes should be submitted in the English language, authors should retain a copy for reference. Manuscripts should be typed preferably in Times Roman 12 pitch, double-spaced, on one side only of A4-sized sheets with 40 mm (1.5 inch) margins.
Manuscripts should be prepared in accordance with the style of the journal, taking into account the following points:
Key words: For indexing purposes, authors are requested to cite key words (maximum number eight) at the beginning of each article.
Length: Articles should be between 1,000 and 3,000 words in length, including references and as many figures/tables and illustrations as necessary. Abstracts to articles should not exceed 250 words. Leaders should be approximately 750 words.
Title page: Manuscripts should include the title of the paper and the author(s) name(s), initials, qualifications and posts (current and at the time of writing the article, if different). A correspondence address should be given.
Scientific measurements: These should be given in standard international (SI) units, except where convention dictates otherwise.
Abbreviated titles: Authors are requested to give alternative abbreviated titles for their articles, where these comprise more than 10 words, for use as running heads on follow-on pages.
Key points: Authors are requested to supply a list of key points, which should summarise what they consider to be the most important ‘take home messages’ of the article. These should be brief and to the point, with a maximum number of eight points and a maximum number of 200 words.
Headings: The use of headings, even where these are not mandatory as in Original Articles, is encouraged to help the reader follow the line of reasoning.
References: References should be numbered in the order in which they appear in the text and be indicated in the text by means of an arabic number in superscript. A full list of references in numerical order should be given at the end of the article. If citing an article, the reference should include, in the following order: Authors’ surnames and initials; title of article; title of journal abbreviated according to the style of Index Medicus; year of publication; volume; first and last pages of article. For example: Prentice AM, Black AE, Coward WA, et al. High levels of energy expenditure in obese women. BMJ 1986; 292: 983-87
If citing a book, the correct information and order is: Authors’ surnames and initials; title of book; edition; city of publication; publisher; year of publication; page(s). For example: Mandell GL, Douglas RG-Jr, Bennet JE. Principles and Practice of Infectious Diseases, 3rd edn. London: Churchill-Livingstone 1990, 1673-87
or, for a chapter in a book: Andrews FM. Comparative studies of life quality. In: Szalai A, Andrews FM, eds. Quality of Life; Comparative Studies. London: Sage 1980, 273-85
Authors must verify references before submission. They should be up-to-date.
Tables: Tables should be typed on separate sheets, clearly identified, numbered in the order in which they are cited in the text and accompanied by explanatory headings/captions. Please use tabulation when processing tabled information and not
Figures: Figures should be supplied separately from the text of manuscripts, clearly identified, with the top indicated on the back, and numbered in the order in which they are cited in the text. They should be capable of enlargement or reduction as required. Line drawings should be drawn in black ink. High-quality bromides or PMTs are acceptable.
Photographic transparencies or prints should be of good quality. Full colour illustrations should be capable of being reproduced in black and white if necessary. X-rays and film negatives may be accepted at the discretion of the Editors.
Legends for figures should be typed on separate sheets, clearly identified and be as short as possible. Marking-up of figures should be on photocopies or overlays, not on originals.
Proofs: Proofs of articles accepted for publication in Practical Diabetes will be sent to the (designated) author before publication. Non-reply within the given period will be taken to indicate that no corrections are necessary. Proofs of Letters to the Editor are not normally sent.
Copyright and permissions: All articles submitted to Practical Diabetes International are deemed to have been offered exclusively to the journal, unless otherwise stated. Articles must not have been, or about to be, published elsewhere, either wholly or in part. Worldwide copyright of papers published in Practical Diabetes International will be vested in the Publishers. To enable the publisher to disseminate the author’s work to the fullest extent, the author must sign a Copyright Transfer Agreenent transferring copyright in the article from the author to the publisher.
Permission grants – if the manuscript contains extracts, including illustrations, from other copyright works it is the author’s responsibility to obtain written permission from the owners of the publishing rights to reproduce such extracts using the Wiley Permission Request Form.
Authorship of articles: All authors credited should have made a significant contribution to the article, for example: conception and design; analysis and interpretation of data; drafting or critical revision; final approval of the version to be published. All authors quoted must sign the letter of submission to Practical Diabetes International and the subsequent Authors Form.
Publication policies: Commissioned and submitted work must comply with these edirial policies, which are also based on the Committee on Publication Ethics (COPE) guidelines on good publication and comply with their Code of Conduct.(1)
The Editor aims to ensure that all articles published in Practical Diabetes (hereinafter called ‘the Journal’) meet internationally accepted ethical standards.
Acceptance: Commissioned and submitted articles will be accepted for publication following peer review and acceptance by the editor. The Journal has the right to reject any commissioned article or submitted article.
Peer review: Commissioned and submitted articles will be subject to peer review by board members and other specialists identified by the editor. Authors will be asked to address peer comments before articles are accepted for publication.
Editing and illustration: Accepted articles will be subedited for style, ease of reading and length. Illustrations may be suggested in addition to any supplied by the authors. Authors will be asked to approve proofs prior to publication.
Payments: Payments for commissioned articles will be made in a timely fashion on publication. Where publication is delayed beyond six months an advance payment may be made.
Payments for articles will not be made where articles are rejected on the basis of quality and accuracy. Payments may be made where commissioned articles are not published for other reasons eg an article going out of date while in production. However, every effort will be made to publish commissioned work.
Role of professional medical writers in peer-reviewed publications: Authors must follow the guidelines by the European Medical Writers Association on the role of medical writers.2 The guidelines emphasise the importance of respecting widely recognised authorship criteria, and in particular of ensuring that all people listed as named authors have full control of the content of papers. The role of professional medical writers must be transparent.
Any professional medical writer must be named among the list of contributors to any article for the Journal (not only original research papers), and it will be specified in the acknowledgments and statement of competing interests for the article who paid the writer.
Disclosure and competing interests statements: Authors are required to disclose financial interests in any company or institution that might benefit from their publication. Financial interests have the greatest potential to influence the objectivity, integrity or perceived value of a publication. They may include any or all, but are not limited to, the following:
- Personal financial interests: Stocks or shares in companies that may gain or lose financially through publication; consultant/advisory fees or fees for speaking at meetings or other forms of remuneration from organisations that may gain or lose financially. Any payments from companies to the author for writing the article.
- Funding: Research support from organisations that might gain or lose financially through publication of the paper;
- Employment: Recent, present or anticipated employment of authors or family members by any organisation that may gain or lose financially through publication of the paper.
Authors will be required to declare any competing interests prior to publication and these interests will be included within the published article under “Declarations of interest”
For papers where there are no competing interests, all authors must include the statement ‘the authors have no competing interests.’
Peer reviewers are also asked to declare any competing interests (these are not published)
Informed consent : Patients have a right to privacy that should not be infringed without informed consent. Identifying information, including patients’ names, initials, or hospital numbers, should not be published in written descriptions, photographs, and pedigrees unless the information is essential for scientific purposes and the patient (or parent or guardian) gives written informed consent for publication. Complete anonymity is difficult to achieve, however, and informed consent should be obtained if there is any doubt. When informed consent has been obtained it should be indicated in the submitted article.
Research ethics: Authors are asked to confirm that their study has been approved by relevant bodies (institutional review boards, research ethics committees) and that appropriate consent was obtained for studies involving human participants.
Corrections: The Journal will publish corrections when errors could affect the interpretation of the content of the article, whatever the cause of the error (i.e. arising from author or publisher errors). Where errors are identified post print but prior to online posting the error will be corrected on the online version.
Handling editors and editorial board members competing interests: Editors or Editorial Board members are never involved in editorial decisions about their own work. Journal editors, Editorial Board members and other editorial staff (including peer reviewers) withdraw from discussions about submissions where any circumstances might prevent him/her offering unbiased editorial decisions. Editors and members of the Editorial Board disclose their competing interests on an annual basis.
- Graf C, Wagner E, Bowman A, Fiack S, Scott-Lichter D, Robinson A. Best Practice Guidelines on Publication Ethics: a Publisher’s Perspective. Int J Clin Pract 2007; 61(Suppl. 152): 1–26.
- Jacobs A, Wager E. European Medical Writers Association (EMWA) guidelines on the role of medical writers in developing peer-reviewed publications. Curr Med Res Opin 2005; 21: 317–321.
Fraudulent claims: In order to minimise the possibility of fraudulent research claims, the Editors reserve the right to request further information about any article submitted for publication to Practical Diabetes prior to or after publication.
Honoraria: An honorarium is normally paid after publication for commissioned articles. Payment is not normally made for Original and other unsolicited papers.
Editor’s discretion: The Editor reserves the right to shorten or to make other alterations at his discretion to articles accepted for publication.
Reprints and copies of articles: Complimentary copies of the issue are sent to authors. Reprints of articles for authors can be obtained at cost from the publishers. Single copies of articles may be photocopied by clinicians without permission or payment.